King's Grant Day School Parent Handbook

EMERGENCY DRILLS .............................................................................................................
EMERGENCY PROTOCOL
EMERGENCY PHONE NUMBERS
MEDICAL EMERGENCY

PARENTAL AGREEMENT..................................................................................................
ENROLLMENT REQUIREMENTS
STANDARDIZED TESTS
CURRICULUM
DISCIPLINE
WITHDRAWALS/TERMINATION
GRADING and TESTING
HOMEWORK
MAKEUP POLICY
ARRIVALS and DEPARTURES
ABSENCES and LATE ARRIVAL

MEDICATION ADMINISTRATION...........................................................................................
SUNSCREEN, INSECT REPELLENT, DIAPER OINTMENT
LINES OF AUTHORITY
PARENT'S RIGHTS
UNACCEPTABLE FORMS OF DISCIPLINE
ILLNESS/ MEDICAL CARE

PARENT/TEACHER MEETINGS ...........................................................................................
EXTENDED CURRICULUM
STUDENT RELEASE
AFTER-SCHOOL PROGRAM
TRANSPORTATION
SUMMER PROGRAM
PATRIOTISM/PLEDGE
CHAPEL/PRAYER
NAPTIME
CHANGE OF CLOTHES
MEALS/SNACKS
CLASS PARTIES
STUDENT RECORDS
ADDRESS/PHONE CHANGE
TUITION
REGISTRATION FEES
RETURNED CHECKS
VACATION DAYS

PORTRAITS ..................................................................................................................
CHRISTMAS PAGEANT AND SPRING/GRADUATION CONCERT
FUNDRAISERS
TOY POLICY
PARENT/GRANDPARENTS DAY
PARKING
REPORTING CHILD ABUSE/NEGLECT
COMMUNICATION

SECTION 1

IMPORTANT
It is important that the Parent keep this handbook and refer to it throughout the year.

MISSION STATEMENT
King’s Grant Academy and King’s Grant Day School is a private Non-denominational Christian School dedicated to the overall wellbeing of day school and elementary age children. Our mission is to provide each child with an excellent Christian education in a nurturing environment. We strive to promote the whole child: spiritually, academically, socially, emotionally, and physically. We partner with parents to provide a Biblically integrated education which equips students to embrace Biblical truth, to strive for academic excellence and to exemplify Christ-like servant-hood in homes, churches and communities.

VISION STATEMENT
The vision of King’s Grant Academy and King’s Grant Day School is to equip students with faith, knowledge, and wisdom to advance the Kingdom of God through the vocations and avocations for which they are called by God. In an environment of quality academics and strong, loving discipline, students will demonstrate the ability to:

• Minister to others through faith and love
• Apply the Word of God throughout their daily lives
• Delight in the God-given gift of learning
• Think and act with the mind of Christ

CORE VALUES
1. Centrality of the Bible
2. Biblical worldview
3. Christian parents
4. Christ-likeness
5. Quality education
6. Church
7. Stewardship

Core Value #1 – Centrality of the Bible
The Bible, God’s written Word, is pre-eminent in the life of the Christian. Divinely inspired and inerrant, it is authoritative for all life including the life of the Christian School. (Proverbs 3:1-5, Psalm 119, John 17:13-19, Colossians 3:16, Joshua 1:8, II Timothy 3:16.) King’s Grant Academy and King’s Grant Day School will govern itself according to Biblical principles. King’s Grant Academy and King’s Grant Day School will integrate the Bible into every aspect of the school’s life. King’s Grant Academy and King’s Grant Day School will utilize a Bible curriculum which teaches sound doctrine and equips students to defend their faith.

Core Value #2 – Biblical Worldview
Education is never neutral. God's Word is the foundation for all knowledge. Christian Education must ensure that students learn about the world and their place and tasks in it from the perspective of a Biblical worldview. (Acts 17:16-34, Colossians 2:8-10, Hebrews 1:1-2, John 1:1-5, Romans 12:1-2.) King’s Grant Academy and King’s Grant Day School will assist parents in providing a Christ-centered environment so that students will not be conformed to modern philosophies but transformed by the renewing of the mind to God's Word. King’s Grant Academy and King’s Grant Day School will challenge students to develop a Biblical worldview so they will be able to intellectually engage the culture for Christ.

Core Value #3 – Christian Parents
God has given parents the primary responsibility for bringing up their children in fear and admonition of the Lord. (Deuteronomy 6:6-9, Ephesians 6:1-4, Proverbs 22:6.) King’s Grant Academy and King’s Grant Day School will partner with parents of children enrolled at the School to help meet their parental responsibilities. King’s Grant Academy and King’s Grant Day School will communicate to parents, students, and staff the importance of parental involvement in quality education. King’s Grant Academy and King’s Grant Day School will provide training and resources to help parents establish and maintain a Christ-honoring home.

Core Value #4 – Christ-likeness
He who says he abides in Him ought himself also to walk just as He walked. (1 John 2:6) King’s Grant Academy and King’s Grant Day School will employ and/or appoint, develop, and retain board members, faculty and staff whose actions and attitudes model Christ.King’s Grant Academy and King’s Grant Day School will train and encourage students to apply the qualities of Christ in their own lives. King’s Grant Academy and King’s Grant Day School will equip students to communicate their faith to others. King’s Grant Academy and King’s Grant Day School will develop discipline procedures based on Biblical principles that lead to Christ-like behavior.

Core Value #5 – Quality Education
Each student is a uniquely wonderful and marvelous creation of God and will be accorded dignity, worth, and nurturing by King’s Grant Academy and King’s Grant Day School staff. We will strive to instill an excitement for learning within all students, as well as the desire to recognize and develop their God-given talents. King’s Grant Academy and King’s Grant Day School will develop an educational program that is based on God’s Word with Jesus Christ at the center of the curriculum. King’s Grant Academy and King’s Grant Day School will employ, develop and retain Godly teachers who model Christ in their everyday lives and set Christian examples for the students. King’s Grant Academy and King’s Grant Day School will use curriculum and methods in the classroom that reflect God’s truth and prepare students to go into their homes and communities as servants of Christ. King’s Grant Academy and King’s Grant Day School will provide a nurturing environment with quality instruction that will challenge students and foster an eagerness for learning. 

Core Value # 6 – Church
The church has been and always will be the instrument of God to fulfill God’s purposes on earth. The church is the expression of God’s Kingdom to the world. (Acts 2:42-47, 20:28, Ephesians 1:23.) King’s Grant Academy and King’s Grant Day School will strive to strengthen the church. King’s Grant Academy and King’s Grant Day School will require its board members, administration, faculty, and staff to be members or seeking membership of a Bible-believing church. 

Core Value #7 – Stewardship
Every aspect of Christian education must be considered a stewardship responsibility from God. King’s Grant Academy and King’s Grant Day School will provide students with an education that will develop the whole child – spiritually, mentally, physically, and socially. King’s Grant Academy and King’s Grant Day School will provide, develop, and maintain facilities in a way that will honor the Lord and meet the needs of students. King’s Grant Academy and King’s Grant Day School will seek opportunities to serve the community in a Christ-like way.

PHILOSOPHY OF CHRISTIAN EDUCATION
As Christian educators we want to train our children in the ways of our Lord. In Proverbs we are called to “Train up a child in the way he should go: and when he is old, he will not depart from it.” King’s Grant Academy and King’s Grant Day School School’s educational philosophy is to provide a Christian-centered, academically sound education to each student so that when they leave our school they will be able to continue to be children of the Lord. Children should be grounded in Biblical moral values, patriotism, citizenship, moral character, and superior academic knowledge. King’s Grant Academy and King’s Grant Day School adheres to the objectives:

1. To lead children to a personal knowledge of Christ as Savior.
2. Prepare children spiritually, instilling in them a love for the Lord
Jesus Christ and a sense of responsibility to be all God wants them to be.
3. To encourage children to think clearly, logically, and independently.
4. To offer instructional programs that meet children’s academic needs.  

STATEMENT OF FAITH

• We believe the Bible to be the holy, inspired, infallible Word of God providing strict rules of faith and practice. (I Tim. 3:16-17, II Pet. 1:20-21)

• We believe in one God, existing in three persons: the Father, Son, and Holy Spirit.  We believe in the divinity of Jesus Christ, His sinless life, sensational death, glorious resurrection, and imminent return. (Deut. 6:4, Heb. 1:3, II Cor. 13:14)

• We believe salvation comes by faith alone and exist in the repentant heart, and absolute committal of one’s self to Christ as Savior with purpose to love and obey His written Word. (Acts 4:12, Rom. 3:21-26, Rom. 5:8-10, Eph. 2:4-10)

• On earth, we are ambassadors for Jesus. Our command is to re-establish a testimony for God and His law in this nation and to equip our children to do likewise. We therefore believe it is our duty to teach them to keep covenant (maintain fidelity in their allegiance) with God, as our forefathers did. We believe in patriotism that promotes devotion to God and country.
  (II Ch. 7:14, Ps. 33:12, Mt. 28:18-19, II Cor. 3:6)

STATEMENT OF NONDISCRIMINATION
King’s Grant Academy and King’s Grant Day School admits students of any race, color, nationality and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school.

SECTION 2

STAFF
The administration considers many aspects in determining the selection of faculty and staff. They must profess faith in Jesus Christ as savior, adhere to King’s Grant Academy and King’s Grant Day School’s Statement of Faith, be academically qualified, be a person of moral integrity, and have a genuine love for children. Our teachers are the backbone of our school and they stand ready to assist the student not only in his academic growth, but most importantly in his spiritual development. All of our teachers undergo thorough background checks before employment. 

HOURS OF OPERATION
Academy (K5 - 3 rd Grade)
6:15 - 8:30 AM Day Care
8:30 - 3:00 Academic Day
3:00 - 6:00 PM Day Care

Day School ( K2 - K4)
6:15 - 8:30 AM Day Care
8:30 12:30 Academic Day
12:30 - 6:00 PM Day Care

Full time tuition covers AM daycare, academic day, & PM daycare, Monday - Friday. Part - time tuition covers 8:00 am until 12:30 pm, Monday - Friday.

POLICY ON LATE PICK-UP AFTER CLOSING TIME
If your child has not been picked up at the designated closing time, King’s Grant Academy and King’s Grant Day School will contact both parents using the numbers provided on the registration form. You will be charged $1.00 per minute for every minute that your child remains at the center after the designated closing time, regardless of reason. Consistent lateness will be cause for dismissal. Should your child not be picked up within 5 minutes after closing time, King’s Grant Academy and King’s Grant Day School will call the emergency numbers provided on the registration form. In the event your child is not picked up within 1 hour after closing time, we will contact the police and the Department of Social Services.

ADMISSION PROCEDURE AND POLICY
Prospective students and a parent/guardian must meet with the administrator/director/principal before acceptance is granted. Placement tests may be required.

SCHOOL HOLIDAYS AND CLOSINGS
School closings for the current school year can be found with your registration package and on our web site www.kingsgrantDay School.com. Contact the school office if you need a copy.  

SEVERE WEATHER CONDITIONS
King’s Grant Academy and Day School will follow Virginia Beach City Public School closing for the first day of closing for severe weather. After the first day you may call the school office (431-9744) and wait to hear a detailed recorded message, tune in to TV channel 10, or visit our website at www.kingsgrantDay School.com to find out the school’s administrative announcement.

**There is no reduction in tuition for the days the school is closed for holidays, staff training days, severe weather conditions, or for closings beyond our control such as power outages, etc.

DRESS CODE
Please remember that your child is attending a private Christian school and therefore his or her attire should reflect Christian values and modesty. King’s Grant Academy and King’s Grant Day School reserves the right to require a student change his or her clothes (parents may need to bring a change of clothes to the school). Students or parents refusing to abide by the decision of the administrator, the principal, or the director, may result in termination of enrollment. Please send your child to school dressed appropriately for the weather. Make sure your child wears a warm coat, hat, and mittens during the winter months. Update your child’s change of clothes by the season. Remember: if your child cannot participate in outdoor PE/recess, please make other school/day care arrangements (we do not have the staff to individually supervise children outside of their classroom). Clothing will not be provided due to the risk of spreading a communicable disease.

SECTION 3

EMERGENCY DRILLS
At least one fire drill is conducted each month as well as at least two in-shelter drills per year.

EMERGENCY PROTOCOL
In case there is a need to evacuate the school premises due to an internal emergency such as a fire, gas leak, etc., the children will be transported to our other school, Thalia Day School, located at 4321 Virginia Beach Blvd. Virginia Beach, VA 23452. The telephone number is 648-1150. Staff members will proceed to call parents/guardians/emergency contacts to explain the situation and provide further instructions. A staff member will remain with the students at all times until a parent/guardian/emergency contact can arrange for pick up. Transportation in a non-school vehicle may be provided. If the school is ordered to evacuate by a state or federal department due to an external emergency such as toxic spill, biohazard, etc. that would involve the neighborhood, community, entire state or country, the children will be brought to our primary Emergency shelter: This shelter, designated by the American Red Cross, is located at Cox High School, 2425 Shorehaven Drive. In the event that the Primary shelter is unavailable, then the children will be transported to our designated alternate shelter, First Colonial High School, at 1272 Mill Dam Road. Staff members will proceed to call parents/guardians/emergency contacts to explain the situation and provide further instructions. A staff member will remain with the students at all times until a parent/guardian/emergency contact can arrange for pick up. Transportation in a non-school vehicle may be provided. The school keeps a copy of its complete Crisis Management Plan in the Faculty Handbook located in the office.

Emergency numbers to keep in the event of an emergency are:

King’s Grant Academy & Day School……………………..431-9744

Thalia Day School…………………………………………..648-1150

Fire Station #20 …………………………………………….431-3757

Cox High…………..……………………………………….. 496-6767

First Colonial High…………………………………………496-6711

Emergency Cell Phone……………………………………..319-6944

MEDICAL EMERGENCY
Should a medical emergency arise that is a result of an injury/health condition, the following procedure will be followed:
Depending on the severity of the injury/health condition, the parent may not be the first person notified. Staff members trained in First Aid and/or CPR will evaluate the situation and make a determination at the time. In the event of a severe or life threatening situation, 911 will be called. Staff members will then proceed to notify the parents/guardians/emergency contacts to explain the event and provide further information. A staff member will remain with the child until a family member, or their designated representative, can arrange to be with the child. In a case where the situation is not a life threatening emergency, but requires further attention, then the parents would be the first persons contacted. Should the parents not be reachable, then the child’s emergency contacts would be notified. If neither parent nor emergency contact can be reached, then the child will continue to be monitored at the school. If it is determined by the staff that further attention is needed or the condition is worsening, then the child’s physician or 911 will be called for further assessment of the child’s condition and their instructions will be followed.
For minor injuriesaccidents/incidents the parents/guardians will be notified via and INCIDENT/ACCIDENT REPORT at the end of the day.

SECTION 4

PARENTAL AGREEMENT
It is the belief of the administration that parents are critical in educating their children. We assist the parents, but do not replace the parents. Students will not excel academically or develop spiritually without parental involvement. Therefore, parents should actively supervise their students in homework and test preparation. With parental reinforcement, discipline problems will be kept to a minimum. Parents may receive occasional phone calls from teachers or the principal, director; this is to insure adequate communication between the school and the parents in order to quickly alleviate problems that would otherwise persist. Teachers will make efforts to keep parents informed of their child’s disciplinary, social, and academic performance. However, it is the parents’ responsibility to initiate communication with the teacher or school administration if they have a concern. Parents will also be asked to help with school functions (fundraisers, field trips, etc.).

ENROLLMENT REQUIREMENTS

• Registration, information, and medical release form (before admittance)
• Cooperation card (before admittance)
• Immunization record (before admittance)
• School entrance physical (within 30 days of admittance)
• Birth certificate (within 7 days of admittance)
• All kindergarten students must be five (5) years old by September 30 th.
• All fees paid
• Placement test for Kindergarten - 3 rd grades (as needed)

STANDARDIZED TESTS
King’s Grant Academy and Day School will implement standardized test each spring for all K4 and above students.

CURRICULUM
King’s Grant Academy and King’s Grant Day School utilizes the A - Beka curriculum. A - Beka is a Christian based curriculum used by thousands of Christian schools throughout the world and is based on its strong academic foundation, emphasizing a phonetic approach to reading, traditional methods of Biblical, moral, and character development.

DISCIPLINE
In order for students to grow and mature, they must accept the responsibilities and obligations of good citizenship, which enables self-discipline, reasonable standards of behavior, and a favorable atmosphere for learning and enjoying life together. Discipline and order is vitally necessary to achieve the goals of superior Christian education and childcare. Students cannot effectively learn academic subject matter or spiritual values, when discipline is disregarded. The principal, director, and teacher administer discipline with love and instruction. We believe that teachers should be respected by the students and that teachers have the authority to maintain classroom discipline and enforce school policy. Discipline is basically positive training in the right direction. However, the school will not tolerate continued behavior problems. It is important for the parent to take proper action at home so the teacher’s time is not consumed with behavior problems. If a parent is called due to a disciplinary problem, the student must be picked up within the hour. Students not picked up within the hour may be terminated without further notice. King’s Grant Academy and King’s Grant Day School utilizes a token system to reinforce positive behavior. Each student is given the opportunity to earn tokens daily for displaying positive behaviors. King’s Grant Academy and King’s Grant Day School has created our very own “School Store.” The tokens that are earned are used to shop at this store every Friday. Our younger students, ages two to three years old, use a combination of daily treasure box and the token system to reinforce positive behaviors.

WITHDRAWALS/TERMINATION
All withdrawals from King’s Grant Academy and King’s Grant Day School must go through the school office. A two week written notice is required prior to the withdrawal of a student. The school reserves the right to drop a student for reasons of non-cooperation, delinquency in payment of fees, or the inability of a child or parent to adjust to the school program. Student records, report cards, information, etc., will not be forwarded to another school, to another day care, to the parent, until all financial obligations are paid in full.

Reasons for Termination with One Week Notice Include but are not limited to:

• Biting ( three or more occurrences) Day School only
• Willful disobedience, defiance, or disrespect to authority
• Willful destruction of the school’s or another’s property
• Cheating, stealing, or dishonesty
• Constant classroom disruptions

Reasons for Immediate Termination Include but are not limited to:

• Throwing chairs or other objects
• Fighting or harming student/teacher
• Indecent, inappropriate, or racist language or behaviors

GRADING and TESTING

Day School (2-3 year olds)

• Report card to parents every nine weeks
• Spiritual development assessment
• Physical assessment

O Outstanding
S Satisfactory
N Needs Improvement
U Unsatisfactory
N Area of Concern

Day School (K4)

• Perform test as described in A-Beka curriculum and by administration
• Report card to parents every nine weeks
• Metropolitan Achievement Test every spring
• Spiritual development assessment
• Physical assessment

O Outstanding
S Satisfactory
N Needs Improvement
U Unsatisfactory
N Area of Concern

Grading Scale

A 94 - 100 Superior
B 86 - 93 above Average
C 78 - 85 Average
D 70 - 77 below Average
E 69 - below failing the class

Academy

• All new students must take an entrance exam administered by the principal of the school before admittance as needed.
• Reading evaluations are held the first week of school by teachers to determine reading level of each student.
• President’s Physical Fitness (Fall & Spring)
• Perform test as described in A-Beka curriculum
• Progress reports approximately every 4.5 weeks
• Report card to parents every nine weeks
• Metropolitan Achievement Test every spring.

Grading Scale

A 94 - 100 Superior
B 86 - 93 above Average
C 78 - 85 Average
D 70 - 77 below Average
E 69 - below failing the class

O Outstanding
S Satisfactory
N Needs Improvement
U Unsatisfactory
N Area of Concern

Principal List - Students receive an “A” in every subject and an “S” or above. Due to how difficult we grade in writing and reading we do not include these grades in determining Principals list the first semester.

Honor Roll - Students receive an “A or B” in every subject and an “S” or above. Due to how difficult we grade in writing and reading we do not include these grades in determining Principals list the first semester.

HOMEWORK
All students will receive homework every Monday, Tuesday, and Thursday. Homework will not be given on Wednesday or Friday nights because we want to encourage church and family time.

Day School ( K2 – K4)

• Homework should be simple and fun.
• Homework should not take more than 15 - 20 minutes per night.

Academy (K5 – 5 th )
Students are expected to finish their homework assignments on time, as well as other projects, and research papers. Homework is given for practice, reinforcement, strengthening remedial skills, and special projects. We request full cooperation with the parents in seeing that homework is completed.

• Late homework will not be accepted without a doctor’s note.
• Homework should not take more than 30 minutes for K5 students and 45 minutes for 1 st – 5 th grades.

MAKEUP POLICY
Students will not be allowed to make up class material or tests without a doctors note. Students absent for vacation or other non-medical reasons will not be allowed to make-up school work or tests. Students not able to make up test will receive a ZERO for that test. Please plan vacations and non-medical absences carefully so that your child will not receive a ZERO on a test.

HOW TO MAKE UP A TEST

• Students with a doctor’s note must make up a missed test the day he or she returns. If more than one test is missed the first test must be taken the day he or she returns and then the teacher will give him or her schedule to make up the remainder of his or her tests. If a student is not prepared or refuses to take a missed test the first day he or she returns a ZERO will be given for all tests not taken.

• Students sent home by the school due to illness will be allowed to make up a missed test following the above guidelines.

• The only exception to taking a test the day a student returns is if the teacher is unable to administer the test that day. In this case the teacher will give the student a schedule for making up the test. This schedule must be followed and is not negotiable. If the student does not make up a test on time the student will receive a ZERO for all tests not taken.

ARRIVALS and DEPARTURES
All students must be signed in and out each day. Parents must escort students into the building and into their classrooms. Parents shall allow students’ as much independence as possible. Parents shall pick students up in designated classrooms at the end of each day.

ABSENCES and LATE ARRIVAL FROM CLASS

Day School

• Tardiness impairs a student’s academic progress and is a cause for class room disruptions.
• Class begins promptly at 8:30 for K2 - K4.
• Teachers should always acknowledge a student and the parent arriving late. This can be accomplished with a smile, wave of the hand, or in person if they are not teaching at the time.
• Missed class work due to tardiness will be placed in the student’s cubby. Day School students should not be disciplined or punished for arriving late or absences.
• Attendance must be recorded each day.
• Teachers will report any student who is absent each day to the office.
• Parents should call the school in the morning to report an absence.
• Office personal will contact the student’s parent(s) to identify the cause of the absence.

Academy

• Attendance is critical in the Academy program.
• Late arrivals are distracting to the students, the teacher, and disruptive to the class schedule and therefore will not be tolerated.
• Class begins promptly at 8:30 a.m.
• Teachers will record any student arriving after 8:35 tardy for the day.
• Students arriving after 8:35 must stop by the office for a tardy slip.
• Teachers will not admit any student in to the class room arriving after 8:35 without a tardy slip. The student will be sent back down to the office for a tardy slip
• Three late arrivals will be the equivalent of one day’s absence.
• Attendance must be recorded daily.
• Parents should call the office if their child is going to be absent.
• Office personal will contact the student’s parent to identify the cause of the absence if the parent does not advise the school in advance.
• Students who are absent for 24 days or more during the academic school year will not be promoted to the next grade.
• Extended medical problems will be evaluated on a case by case basis.
• Students must present a doctor’s note to obtain an excused absence.

ARRIVING LATE FOR FIELDTRIPS Parent/guardian must deliver the student to a school representative. The school representative will mark the student tardy but present for the day. The student will stay with the school representative/class and return to school with the class. School representative should count students several times during school outings, before and after entering and exiting bus/van.

ARRIVING LATE OR ABSENT FROM ANOTHER LOCATION
If a student is scheduled to arrive at our school from another program/location and does not arrive the office will be informed that the student did not arrive and office personnel will contact the other location and the parent/guardian to determine the reason for the absence. If our school is picking a student up from another location (afterschool) and the student is not present the school’s drive will inquire at the location concerning the student’s absence. The office will be informed of the student’s absence when the driver returns to our school. Parents will be notified if necessary.

POLICY REGARDING APPLICATION OFSUNSCREEN
The center will provide a brand named sunscreen to be used during the summer months (June - August). The brand of sunscreen will be announced via monthly newsletter and on an individual sunscreen permission form. Parents must completely fill out, sign and date the individual sunscreen permission form authorizing the center to apply the sunscreen. Parents may bring their own sunscreen if they want a different brand. Due to student health and liability concerns sunscreen will be applied only to those students with a completely filled out, signed, and dated permission form. Sunscreen must be locked up and cannot be kept in book bags or cubbies.

POLICY REGARDING APPLICATION OFDIAPER OINTMENT/CREAM
The center will apply diaper ointment /cream. If needed, the parent must provide diaper ointment/cream. All over-the-counter diaper ointment/cream must be labeled with the student’s full name and be within the expiration date. Parents must sign a permission form allowing the center to apply diaper ointment/cream. Instructions on ointment/cream will be followed. All prescription diaper ointment/cream requires a physician’s authorization form. Diaper ointment/cream must be locked up and cannot be kept in book bags or cubbies...

POLICY REGARDING APPLICATION OFINSECT REPELLENT
The center will apply insect repellent. If needed, the parent must provide the insect repellent. The repellent must be labeled with the student’s full name and be within the expiration date. Instruction on the repellent will be followed. Parents must sign a permission form allowing the center to apply insect repellent. All insect repellent must be locked up and cannot be kept in book bags or cubbies. 

LINES OF AUTHORITY
If you ever have problems or concerns we do want to know about them. We ask that you always attempt to work out problems first with your child’s teacher. If the problem can not be resolved at this level please bring it to our director/principal and then to our administrator if needed. Please bring all financial concerns to our office manager. If the problem can not be resolved at this level please bring it to our director and then to our administrator.

PARENT’S RIGHTS
We encourage parent involvement and our doors are always open to custodial parents. In the case of custodial disputes court documents are required to decline parental admittance to a student. The proper authority, the other parent, and or the emergency contact will be immediately contacted if the center has any concern for a student’s safety or well being. This includes but is not limited to custodial concerns or condition of the person picking up student.

UNACCEPTABLE FORMS OF DISCIPLINE
Students should be treated with respect and love. Positive reinforcement and redirection should be our first line of discipline. Time out will be used as a last resort. Parents will be called for continued behavior problems. At no time will the following forms of discipline be used by any employee of the center: spanking, rough handling, shaking, binding, or the usage of demeaning verbal remarks. The withholding or forcing of food, rest, or exercise in not permitted.

ILLNESS
If your child has a temperature of 101 degrees or more, do not send him or her to school. If your child develops a temperature at school of 101 degrees or more, a parent or guardian will be contacted immediately and will be asked to pick their child up from school within the hour. For the welfare of all our students, a child that is unable to participate in the full program (including outdoor activities) or has the following symptoms must be kept at home: a temperature of 101 degrees or more, intestinal disturbances accompanied by diarrhea or vomiting, any undiagnosed rash, sore or discharging eyes or ears, or profuse nasal discharge. Students must be fever, diarrhea and vomit free for 24 hours without the aid of medication in order to return to school.

**Parent/guardian must inform the school within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the state Board of Health, except for life threatening diseases, which must be reported immediately.

MEDICAL CARE
The parent/guardian authorizes the school to obtain immediate medical care if an emergency occurs when he cannot be located immediately. The parent/guardian further agrees to pay any and all expensed incurred above the school’s covered insurance for illness or emergency treatments.

SECTION 6

PARENT-TEACHER MEETINGS
A Parent-Teacher meeting will be held approximately every nine weeks. Dates to be announced. 

EXTENDED CURRICULUM
Spanish, PE, Music, and Chapel will be provided as part of the regular school program for all students. All students K5 and above are required to participate in PE unless they have a medical excuse.

STUDENT RELEASE RESTRICTION
Students will only be released to persons listed on the student’s authorization list. Proper identification will be required. Acceptable identification is a state or government issued photo ID. Parents may update the authorization list and make changes at anytime. However, the update must be written on the list by the parent, dating and initialing the update.

AFTER SCHOOL PROGRAM
King’s Grant Day School offers an after school program. Students through twelve (12) years of age may participate. After school students must register each academic school year and are enrolled on a first come first serve basis.Transportation is provided to select schools. Inquire at the office for transportation locations and times. We expect our after school students to demonstrate self-discipline, good citizenship, and Christian character. Students who cannot conform to school rules and regulation will be dismissed. Students misbehaving on the school bus/van or misbehaving during after school care will be expelled from riding the bus/van and/or KGDS after school program.

King’s Grant Day School will allow students to do homework during designated after school hours on the following days: Monday, Tuesday and Thursday. Homework will last approximately one hour each day, usually between 4:00 p.m. and 5:00 p.m. Behavior problems will not be tolerated during homework time. Students who misbehave, play, talk, or disrupt the class during homework will not be allowed to participate in homework for the rest of that day. Students who continually misbehave during homework will not be allowed to do homework at the school. KGDS may cancel homework time if our homework teachers are absent or we are short of staff. Parents should check their child’s homework for completion and accuracy each day. It is the student’s responsibility to participate in and complete their homework.

Parents of after school students should look at our school calendar for school closings and early dismissals. Parents needing extended care for their child when the public schools are closed and we are open must register their child with the school office at least one week in advance. Extended hours may be denied otherwise. We must have time to arrange/adjust teacher schedules for extended hours.

TRANSPORTATION
Transportation will be provided during field trips, school events, and after school programs. Depending on the child’s age and size, the parent may be required to bring in a car seat/booster seat that meets the safety standard of the state of Virginia in order for the student to participate in the school’s event. Any student refusing to stay properly seated and belted or mis-behaves will not be transported. Students will be transported in school vehicles only, unless there is an emergency situation and an administrative decision is made authorizing the use of a non-school vehicle.  

SUMMER PROGRAM
King’s Grant Academy and King’s Grant Day School offers an exciting and fun-filled summer program with many creative activities and field trips. Our summer program is open to students two years through twelve years old on a first come basis. Summer enrollment is not automatic. Current student may register for our summer program in March. Open registration for new students will begin in April.

PATRIOTISM AND PLEDGE
Patriotism will be promoted in each classroom. The Pledge of Allegiance and patriotic songs will be a daily part of the school. Each student is required to participate.

CHAPEL
Chapel will be held once a week. All students are required to participate.

PRAYER
Prayer and Bible study will be held in each classroom during the morning hour.
Each meal will begin with grace. All students are required to participate. 

NAPTIME
An afternoon naptime is provided each day for all Day School age children. The parent must furnish one (2) small blanket with the child’s name clearly labeled on it. (Please do not send in bulky or full size blankets, sleeping bags, or pillows). Blankets will be placed in the child’s cubbies at the end of the week to be taken home for laundering. It is a state regulation that students have a bottom and a top covering during nap time. Day School students continuously failing to provide 2 small blankets may be terminated.

CHANGE OF CLOTHES
Please provide at least two (2) changes of clothes for your child with the child’s name on all items. Update as needed based on use, season, and child’s development. 

LUNCH AND SNACKS
Students will be served a morning snack, an afternoon snack, and a hot lunch. Food may not be brought from home except in cases of allergies or health requirements determined to be medically necessary by a physician. Please do not send food to school with your child because they will not be allowed to eat it during school hours and this could upset your child.  

BREAKFAST
Students will be served breakfast upon request. The fee for breakfast is $2.00 per day or $10.00 per week. Parents may pay for breakfast daily or weekly. Breakfast is served Monday through Friday from 6:15 a.m. to 7:30 a.m. only. Students will not be allowed to eat breakfast after 7:30 a.m. (the teachers must prepare Harvest Hall for the school day). Students may bring their own breakfast to eat if they arrive before 7:30 am. Students will not be allowed to eat breakfast after 7:30 unless a parent stays and assists the student and cleans up after the student eats.  

PARTIES
Your child’s class will be planning parties throughout the year. All food/party items brought in for a party (including birthdays) must be purchased from a store and in its original container in order to ensure safe handling practices. For convenience, the school attempts to plan all parties (like Thanksgiving) for all classes on the same day. If you do not want your child to participate in a party, it is your responsibility to make other daycare arrangements for your child. A student may not sit in the reception area or in the office on party days. Office staff is in and out and unable to provide proper supervision.

VIEWING OF STUDENT RECORDS
Student records are treated as confidential material, and the rights of privacy for each parent and child are safeguarded. Upon request, a parent or guardian may view the child’s records. 

ADDRESS/PHONE NUMBER CHANGE
Any time an address or phone number (home, work, and/or cell) is changed the school office must be notified immediately.  

TUITION
Tuition may be paid weekly, biweekly, monthly (calculate the number of Mondays within the current month and multiply that number by your child’s weekly tuition in order to determine the tuition due for that month), semester, or yearly, in advance. It is important that tuition be paid on time so the school will have the proper funds to operate in an efficient manner. Payments not received in the office by the time the school closes on Tuesday will automatically be assessed a $25.00 late fee. Remember, tuition reserves the student’s classroom place. If tuition laps one week without office approval, the student’s place may be forfeited and given to someone on our wait list. There are no deductions in tuition due to illness, holidays, inclement weather, unforeseen events, or vacations other than 5 free vacation days per year (See section on Vacation Days). Should it become necessary to take legal action for past due accounts, all attorney fees and court costs will be paid by the parents or guardian if judgment is found against the parent or guardian.

REGISTRATION FEE
A registration fee is due every September or upon enrollment. The registration fee will hold a students place for the current school year. The registration fee is non-refundable and non-transferable. Should a student withdraws or is terminated during the school year and then returns, a new registration fee must be paid. 

RETURNED CHECKS
Checks returned for insufficient funds will automatically be assessed a $35.00 fee. After two (2) checks are returned due to insufficient funds all future payments must be made with a certified check, cash, or money order. 

VACATION DAYS
All students will receive five (5) free “vacation days” during one academic school year. Students who attend only KGDS summer program will not receive five (5) vacation days. A student terminated or who voluntarily withdraws during the school year shall forfeit their vacation days. Vacation day shall not be used the first month of enrollment.  

SECTION 7

PORTRAITS
Student pictures are taken in the fall and spring (dates to be announced). Individual and class pictures are offered. Cap and Gown portraits are offered for Kindergarten students only.  

CHRISTMAS PAGEANT AND SPRING/GRADUATION CONCERT
KGDS will hold a Christmas Pageant and a Spring/Graduation Concert each year. Dates will be announced.  

FUNDRAISERS
King’s Grant Academy and King’s Grant Day School is a private school and, as such, receives no funds or grants from the federal, state, or local governments. Therefore, the cost of many improvements, additions, and repairs must come through donations and fundraising activities. We encourage all parents to participate in the school’s fundraisers.

TOYS
We provide toys. Therefore, toys are not to be brought from home, except on show-and-tell days. Fighting toys (guns, knives, swords, etc.) shall not be brought at any time. Those students that nap are allowed one “special” toy to be taken out at naptime and put away when nap is over.

GRANDPARENTS DAY
Grandparents are invited to visit their grandchild’s classroom on this day. If distance prohibits a grandparent from coming, the child may “adopt” a grandparent for the day. Dates will be announced.

PARENT DAY
Parents are invited to visit their child’s classroom on this day. Dates will be announced.

PARKING
Parents should park on the Fire Station side of our school only. For the safety of our students, please do not park on the opposite side of the school parking lot. Our students sometimes play in this parking lot area and we do not want any one to get injured.

REPORTING CHILD ABUSE/NEGLECT
KGDS will report all cases of suspected child abuse and neglect as required by law.

COMMUNICATION
If you ever have any questions or concerns contact the principal or director. If she can not assist you please ask to speak with the administrator. Although, we may not be able to implement all suggestions, we encourage you to discuss any new ideas that may help in attaining our common goal: to maintain a safe, healthy, and educating environment that promotes the growth of all involved; students, staff, and family.